Space Reservation Guide

Preparing for an Event

Before planning, start with strategy and preparation. Use SMART goals to define your event's purpose:

• S - Specific: Narrow your goal for more effective planning.
• M - Measurable: Ensure your goal and progress are measurable.
• A - Attainable: Set goals you can reasonably accomplish within a specific timeframe.
• R - Relevant: Align your goal with your values and long-term objectives.
• T - Time-Bound: Set a realistic end date to help prioritize tasks.

Additionally, identify your target audience, prepare marketing tools, and build a budget while exploring your funding options.

Requesting a Space

• EMS Access: Ensure your organization's President or Vice President has EMS access.
• Login: Use your Paw Print to log in to EMS to check availability and request space.
• Timing: Submit requests no sooner than 6 months in advance.
• Active Spaces: No later than 15 business days prior.
• Meeting Rooms: No later than 7 business days prior.
• Assistance: Email recevents@missouri.edu for any booking issues.
  Access EMS

Tips for a Successful Event

• Review all MizzouRec cancellation and facility policies.
• Confirm your reservation time and arrive on time with all supplies and permits.
• Share a detailed timeline with your team and MizzouRec staff.
• Designate a primary on-site contact for MizzouRec staff.
• Pro-tip: For large events, schedule a pre-event walkthrough with vendors. For outdoor events, ask about "rain-site" locations.

Post-Event Process

• Feedback: Complete the Google Form emailed to your organization to provide feedback on our service.
• Billing: MU Reservations Billing will send a final invoice.
• Payment: Payments must be made within 30 days to remain in "good standing." Organizations in "bad standing" will be suspended from making any campus reservations, including personal study rooms.