Use of any facilities on the University of Missouri campus or owned by the University of Missouri, is a privilege to use, not a right to use by any recognized student organization of the University of Missouri.
Reservation Procedures
As a recognized student organization, the Club Sport student organizations have access to reserve classrooms, conference rooms, fields, courts, etc. without being charged although additional requirements such as lifeguards, may incur some fee. Free facility usage may not apply to all areas on the University of Missouri campus, but it does apply to the facilities maintained and operated by MizzouRec with the exception of some Aquatic spaces. Free facility usage cannot be guaranteed if a club requests space without going through the proper form on Engage. Reservation requests for events that generate revenue will be reviewed on a case-by-case basis.
- All reservation requests must be made through Engage.
- Practice and Event space should be reserved no later than 14 business days prior to the scheduled event by having an approved submission of the Event Reservation Request form on Engage
- Note: For practices, you will have to do a new reservation form every semester, it does not automatically carry over to the next semester.
- The Sports & Competition staff will work with the Events Coordinator to confirm availability and will contact club with reservation confirmation
- Clubs will receive an email from the Sports & Competition staff and/or a notification from Engage once official confirmation from the Events Coordinator is received
- Clubs are responsible for double-checking the email because it is not guaranteed every date will be available for the duration of the reservation
- Any changes to this request should be communicated to the Sports & Competition staff
- All cancellations must be communicated during business hours
- All cancellations made outside of the given deadline will be subject to a loss of Points
Meetings
- Two-hour notice – within Club Sports business hours
Practices
- By noon the day scheduled
- By 3 p.m. on Fridays for Sunday practices
- If clubs are not utilizing their reserved practice times and space and not communicating with Sports & Competition staff, practices will be suspended until club leadership has met with the Sports & Competition staff.
Events
- 48-hour notice
Once your reservation is confirmed, it is the responsibility of the club officers to ensure that all of the following general policies are observed. If not adhered to by all club members, future reservation requests may be affected. Additional policies may apply to specific areas.
- Arrive prior to reservation start time to have doors unlocked if necessary
- Members must behave appropriately at all times
- Reservations that extend beyond the open hours of the building will only be permitted in extenuating circumstances
- Area must be cleaned and left as it was found before members leave
- Report broken and/or hazardous areas and/or equipment to Sports & Competition staff or Facility Lead
- If reservation is no longer required, please notify the Sports & Competition professional staff as soon as possible or as stated above
- No alcohol and/or illegal substances at any time for any reason
- Shoes must be worn when walking throughout the Student Recreation Complex at all times
- All directives given by Sports & Competition staff and Athletic Trainers must be adhered to, especially in the case of severe weather and field conditions
- Membership to the Student Recreation Complex is required to be allowed entrance into the facility
- Students wishing to use any outdoor spaces must meet the minimum membership requirements for Club Sports
- Membership in a club sport organization does not grant or guarantee access into the facility
- Coaches/Instructors needing access into the facility can get an Instructor’s Pass from the Sports& Competition professional staff (See Club Sports Roles and Responsibilities)
Available within the Student Recreation Complex are four meeting room areas.
- All Meeting Rooms Rules and Guidelines
- All chairs, tables and projector screen are to be returned to original placing before club may leave
- No loud music/noise
- Lights are to be turned off when leaving
- If requiring the use of the projector, please check A/V on the reservation from submitted.
- Please communicate within reservation if Mac products will be used
- No food allowed
- To be used for club business only, not study groups or as a hangout
Outside Field Area Policies
All Field Areas. The following rules apply when reserving outdoor field areas: (Additional rules may apply for specific areas)
- Field use is only available through the reservation process. Clubs may not utilize these spaces without have a confirmed reservation through Event Management.
- Do not drive on field/track areas at any time
- No motor vehicles on the grass at any time
- Alcohol and drugs are prohibited. This goes for club members and spectators alike
- Dogs and pets are not allowed on turf fields. These animals are restricted to the perimeter of all grass fields. Supervision of pets and animals are consistent with the guidelines set forth by the city of Columbia.
- Members must clean areas of trash prior to leaving
- Use outdoor restrooms available, not the surrounding trees or wilderness areas
- Water cooler available upon request
- Do not start fires of any kind within park/complex areas
- Reservations may be cancelled, delayed, or altered due to severe weather. This includes extreme heat/cold.
- Activity will be delayed for 30 minutes for every lightning strike detected within 10 miles of the area
- This delay period will restart for every lightning strike detected
- Unless otherwise approved by Sports & Competition professional staff, delays lasting for more than one hour will result in a reservation cancelation and club activity will be prohibited
- Adhere to any directions given by the Sports & Competition staff and Athletic Trainer, especially in cases of severe weather or field conditions
- Activity will not be allowed under a Tornado/Severe Weather Warning issued by KOMU
- Practices/Events may be limited to one hour if the heat index is between 95 and 105 degrees
- Practices/Events may be canceled if the heat index is over 105 degrees
- Activity will be delayed for 30 minutes for every lightning strike detected within 10 miles of the area
- Do not line Stankowski Field with any item. (paint, tape, etc.)
- If lines are required for an event/competition, please contact the Sports & Competition professional staff to make arrangements
When reserving the Stankowski Recreation Complex, the following regulations apply along with the General Policies:
- Equipment must be put away in a neat and organized fashion
- Pick up and throw away any trash in the area being used
- Removal of snow from field is prohibited
- Locker rooms may be available upon request to University of Missouri club members only. This should be requested through the reservation form if needed.
- Report any problems/damages to Sports & Competition staff
- Stankowski Field Rules
- The following are forbidden on the Field & Track:
- Tobacco Products of All Kinds Sunflower Seeds & All Food
- Gum & Gum Chewing
- The following are forbidden on the Field & Track:
- Pets
- Roller Blades, Bicycles, Skateboards & Strollers
- Metal Spikes
- Glass bottles/containers of any kind
- Fence climbing or any activity that may damage the fence
- Sports and activities which require batting or throwing hard, unyielding equipment
- Examples: Softball, Baseball, Cricket, Lacrosse, Golf, and Stickball
- Exceptions are allowed when these activities are supervised under an approved club practice
- Clubs participating in these activities outside of an approved, supervised practice will be asked to stop all activity
- Failure to adhere to these rules will result in loss of privileges.
Hosting Events on Campus (Non-MizzouRec Property)
The following regulations apply to events held on University property and other locations reserved or controlled by a student organization. Additional details and helpful information may be found in the Guidelines for Recognized Student Organizations.