Equipment Use and Storage Facilities

Keeping an accurate inventory of equipment and purchases of the club is important in keeping costs down, minimizing theft risk, and ensuring that only safe equipment is used. The following must be adhered to:

• An equipment inventory record must be completed by the given date on the Club Sports Calendar each semester. The inventory record should include as much information about each piece of equipment as possible.
• At the designated time given the inventory record will be updated with the Sports & Competition professional staff, each club sport will make an appointment to meet with the Sports & Competition professional staff, at the beginning and end of each semester, to do a thorough visual review of all club sport equipment. This may require meeting outside the Student Recreation Complex at wherever the equipment is stored and serves to ensure that all equipment is safe and adequately maintained.
• The Risk Manager of each club is responsible for performing regular evaluations of club equipment and report any equipment deemed unsafe to the Club Sports Office immediately. This will be useful documentation for future replacement requests.
• Lost or stolen equipment should be reported immediately to the Sports & Competition professional staff. It is the club’s responsibility for replacing any lost, stolen, or damaged equipment.
• Facility/storage space used by clubs are to be kept neat and organized at all times. Clubs are subject to fines if cleanliness standards are not met.

• Club sports are NOT allowed to purchase or acquire equipment that is not manufactured, certified or licensed by a national governing body or official manufacturer.
  • Home-made or make-shift equipment is NOT allowed to be purchased, created or home manufactured by club sport and their club sport members
  • Exceptions are allowed if equipment needed is not available through a licensed manufacturer at the Sports & Competition professional staff’s approval
• Club equipment should be disposed of properly. Equipment purchased with allocations is considered to be University property and must go through University Surplus Property Management for disposal. The club must notify the Sports & Competition professional staff of any University property that needs to be thrown away or salvaged.

• All used items donated to a club sport must be approved by the Sports & Competition professional staff before acceptance.
  • Those desiring a tax deduction for a donated item (equipment, boat, etc.) must follow these procedures before the item can be accepted:
    • The donor indicates in writing his/her desire to donate the item
    • The value of the item (including any shipping costs) must be noted in the letter which is to be addressed to the Assistant Director for Sports & Competition
    • If the Assistant Director for Sports & Competition approves of the donation, a recommendation to accept the gift will be forwarded to the appropriate office
    • When approval is granted, the donor is notified and the item officially accepted
    • The donation is then listed on the club’s inventory
    • All donated items become the property of The University of Missouri for use by the designated club
• Those donors who do not wish to make their donation tax deductible may simply give the item to the club sport after receiving approval from the Sports & Competition professional staff
  • The donor indicates in writing his/her desire to donate the item