Sports & Competition staff can assist with arranging travel plans as needed. It is necessary that clubs confirm that there are sufficient funds to cover all travel expenses prior to each club sponsored trip regardless if the trip is using University funding or not.
Competition Form Submission
A competition form submission must be completed at least 7 days prior to the competition day for all competitions- home or away. The club must receive approval from the Club Sports Office for every club-sanctioned trip prior to departure. To receive approval, the following must be submitted to the Club Sports Office for all club sport sanctioned competitions.
Prior to All Competitions
Includes home on-campus, home off-campus and away.
- Competition Form
- Hold Harmless Form, Anti Hazing Agreement and AT Consent to treat on file for every competing member
- Approval of the Competition Form
Prior to Home On-Campus Competitions
Includes MizzouRec, Stankowski, Hinkson, Epple and Mizzou Tennis Complex.
- Items listed above
- Meeting with Sports & Competition staff regarding Home on-campus competition details
- This is the responsibility of the club to reach out to request a meeting at least 7 days from Home competition.
Prior to Home Off-Campus Competitions
Examples: COSMO, Atkins, Washington Park Ice Rink, etc.
Items listed above, minus a meeting with Sports & Competition staff.
Prior to Away Competitions
- Items listed above
- Submitted Drivers Agreement for each driver on Engage
- Will need to upload copy of Driver’s License and Auto Insurance
- Any non-member coaches who plan to drive will need to submit a Drivers Agreement through email or hard copy
- Auto Insurance submitted for vehicle owners
- Clubs will not be allowed to use any allocations or be granted competition days for any offense and every offense after
- Multiple offenses can lead to the club being on probation and suspended from practices and competitions
- Competition days will not count
- Non-Approved competitions
- Club sport sanctioned competitions held without all of the following items provided will not be funded using University funding, regardless if funding was allocated specifically for the trip as well as possible disciplinary actions may be placed against the club
- Clubs may not receive competition days for unauthorized travel
- Travel with incomplete information will be considered as unauthorized travel
Regulations
Driver Regulations
All drivers must be approved by the Sports & Competition staff prior to departure and must meet the following minimum requirements. Approval is contingent upon the driver meeting the below minimum requirements. Club Sport sponsored trips taken with drivers not approved by the Sports & Competition staff will not be funded using University funding, regardless if funding was allocated specifically for the trip.
- Vans are limited to a 10-passenger maximum capacity.
- Vehicles with a greater capacity have three times the roll over rate according to the National Highway Traffic Safety Administration
- Copy of current Driver’s License on file in Club Sports Office
- Signed Driver’s Agreement on file in the Club Sports Office
Travel Regulations for Off-Site Competitions
Violations could result in disciplinary actions placed against the club.
Required Travel Regulations
- No driving between the hours of 12:00 AM (Midnight) and 6:00 AM
- Exception for emergency situations, prior arrangements with the Club Sports, or travel by charter bus that includes a designated driver
- No more passengers than the number of seat belts in the vehicle
- Do not drink and drive
- Ensure all passengers are seated and buckled prior to departure
- Obey all traffic signals, signs and federal and state driving laws
- No alcohol or illegal substances will be transported in vehicles
- All accidents and incidents must be documented appropriately and turned in to the Sports & Competition professional staff within 1 day after the club returns to Columbia
- All major accidents and incidents should be reported to the Sports & Competition professional staff immediately
- This includes traffic accidents/incidents that occur while traveling to and from an event regarding club business, practice, or competition
- Failure to communicate accidents and/or incidents during club travel may result in a loss of travel privileges for the club
Recommended Travel Regulations
- No single driver should exceed 3 hours of consecutive driving
- No single driver should exceed 6 hours of driving in a 24-hour day
- It is recommended that a club should not exceed 18 hours of driving in a 24-hour day
For trips farther than 400 miles from Columbia, MO, it is recommended that club organizations use chartered buses if fiscally possible.
- For trips within 400 miles of Columbia, MO, it is recommended that clubs use rental vehicles if fiscally possible
- Vehicle rental regulations include:
- Drivers must be at least 21 to drive rental vehicles
- This age is based on Enterprise policies. If a club is using a company other than Enterprise, they should check with the rental company
- The use of a trailer is highly discouraged
- Check to see policy on towing trailers with individual rental companies
- Enterprise does not allow towing for their vehicles
- Drivers must be at least 21 to drive rental vehicles
- Unlike rented vehicles and charter buses, it is impossible to know the exact condition and maintenance history of each vehicle prior to departure
- Should personal vehicles be used, the vehicle owner’s personal liability insurance will be responsible for covering any and all liability that may result from the use of the vehicle for the proposed club sport sponsored trip
Clubs are allowed to travel by plane. If allocations are to be used, please contact the Sports & Competition professional staff prior to booking a flight.
Clubs may also travel by train if available. If allocations are to be used, please contact the Sports & Competition professional staff prior to purchasing train tickets.